5 Mistakes to Avoid While Choosing Fastener Suppliers

The process of choosing the right fastener supplier for your specific business requirements can go a long way, but choosing is not easy, and many companies make mistakes that could have easily been avoided. Preventing such mistakes can really come in handy as it will prevent you from losing a lot of time, and money and cause you a lot of trouble later. In this article, you will explore 5 potential errors that you should avoid when comparing and choosing fastener suppliers, as well as how to determine the best match for your needs.

1.      Failing to assess their reliability and market reputation

It is thus important to take time and do your homework well for the potential fastener suppliers. Failing to consider how reliable they are and their reputation in the market means that you may end up deciding to patronize some of the unscrupulous vendors. If you fail to take time to understand how reliable a firm is, or what its previous clients have to say on the process of being served and using the services of particular business rating sites, you may end up being served poorly or even receive substandard products.

Rather be prepared and spend time and effort to do research and evaluate various fastener companies. Check on the company’s website or elsewhere on the Internet for any negative reviews, make sure they have all necessary permits and licenses for the area in which you reside and ask them for references from their customers. It will help eliminate frustrations at a later date, especially when convincing other parties that the particular firm has gained credibility regarding the capability of delivering ordered fasteners on time.

2.      Failure to Be Very Clear About What They Are Offering and What They Can Deliver

Whenever there is an agreement with a fastener supplier and one has based it on the assumption that they offer certain products or services without specifying it often turns out to be a minus after agreeing to partner with them. You naturally seek confirmation that they can address your specific needs before closing the deal.

For instance, some firms offer normal bolts and screws although some do not offer additional specialty ones should you need them. Receive specific affirmations on specific kinds of fasteners they can deliver to a specific industry and use. Specify what is not clear regarding logistics facilities as well, say, if they have implemented tracking services or have customized delivery solutions. This way if the required offerings are not offered by the current supplier then it is possible to switch suppliers.

Discussing and elucidating the supplier’s volume as well as timeliness capabilities is also essential. While some suppliers might be more adept at fulfilling small, regular orders, others might be more suited for big, bulk shipments. You can better match your expectations with the supplier’s capabilities by being aware of these subtleties. Ask them if they can accommodate last-minute orders or unexpected spikes in demand as well. Flexibility in these areas from a supplier can be a big advantage, particularly in sectors where demands are subject to change or unanticipated project requirements arise.

3.      Failure to affirm Quality control measures

Sadly enough, orders for further deliveries with high percentages of defective fasteners continue to be received. This is due to the fact that many of the suppliers do not have effective quality control measures and policies put in their production sites. If precise processes are not followed and all details scrutinized and verified, then indeed it is difficult to obtain consistency and accuracy.

Before getting into any supplier, ask them to quantify certain quality control activities that are in practice. This involves the processes of inspection, equipment, frequency and rate of sampling, acceptable quantities, the methods used in training its employees, and the documentation that goes with shipments in order to show compliance. Knowing which methods are being employed allows one to avoid falling victim to being charged for junk fasteners.

4.      Not Comparing Pricing Structures 

Since fastener suppliers can also be flexible about the pricing and the form in which products are presented, costs of acquisition are not set in stone and may differ greatly between suppliers. However, the businesses fail to consider the broader perspective of the overall value and limit themselves to comparing only the unit price. This leads to overstating the actual amount that is necessary to be spent on a particular project or need.

For instance, one supplier may provide a contract price at different levels, say on a per-piece basis, and another at a flat rate for all the quantities required. For best practice, you should demand distributor formal quotes which include kitting & packaging support they provide in addition to relevant surcharges such as rush shipping costs. They should analyze to get true all-in costs as unit pricing will not be sufficient in this case.

5.      Not Calling for Contractual Relations

After evaluating the options available to you, you will choose a fastener supplier for the management of your repetitive needs which becomes important for the commercial procedure. However, signing the partnership based on an oral agreement alone or just a handshake is dangerous because there is no remedy if the other party does not fulfill their part of the bargain.

Before any order is placed, make sure that there is a formal and written agreement that addresses issues concerning the price mechanism, quality, delivery time and procedures, payment terms, warranty, and termination clauses. The other way in which clear expectations help reduce confusion and ensure that there is a measure and record of supplier performance is through having comprehensive documentation that details what both parties are expecting from the other and what the supplier is promising to deliver. One must never be caught out when vendors contribute as much as they do.


Evaluating and identifying suitable fastener distributors for the specific needs of your company requires adequate pre-organization research. This is why it is sometimes possible to ‘skip corners’ and leave certain decisions, such as not researching more options, not getting clarifications on specifications and not verifying capabilities, with disappointment at a later stage. Stay safe from committing the following five mistakes highlighted here as you undertake your selection process.

Related Articles

Leave a Reply

Back to top button